§ Education
Rights and Privacy
The Family Educational Rights and Privacy Act
of 1974 (commonly referred to as the "Buckley Amendment" or
"FERPA") is designed to protect the confidentiality of the records that
educational institutions maintain on their students and to give students access
to their records to assure the accuracy of their contents. The Act affords
students certain rights with respect to their education records. Generally
speaking, these rights include the right to inspect and review their education
records, the right to request amendment of their education records if the
student believes they are inaccurate or misleading, the right to consent to
disclosures of personally identifiable information in their education records,
and, the right to contact the Family Policy Compliance Office with a complaint
concerning the University's compliance.
Information that W&L may disclose at its
discretion is called Directory Information and includes the following: name,
current enrollment, local address, permanent address, local telephone number,
campus e-mail address, date and place of birth, dates of attendance, class
standing (e.g., sophomore), schedule of classes, previous institution(s)
attended, major field(s) of study, awards and honors, degree(s) conferred
(including dates), full-time or part-time status, photographic or videotaped
image, past and present participation in officially recognized sports and
activities, including fraternities and sororities, and physical factors of
athletes (e.g., height, weight).
Examples of information which are NOT
directory information and which are thus not releasable without advanced
student permission include grades, grade-point averages, race or ethnic group,
religion, and parent names.
Currently enrolled students may withhold
disclosure of directory information. To withhold disclosure, written
notification must be received on an annual basis (usually at matriculation with
a written request on the matriculation form). Directory information will then
be withheld until the student releases the hold on disclosure or until the end
of the current academic year, whichever comes first.
A Special Word About
Grades to Parents of Traditionally Aged Students
Grades and all other student education
records are protected by FERPA. In compliance with the law, this "nondirectory" information requires the student's
written consent prior to its release by a school official to any source outside
the college (including parents). Students are encouraged to forward copies of
their electronic grade report to their parents each term or to print a copy of
the WebAdvisor grade report. As an alternative, students may request that a
transcript be sent home to their parents, but this must be requested each term.
Only the unofficial report of fall-term
midterm grades for each new student is sent home to parents, which encourages
this transition of the student-record rights from the parents (during the
secondary school years) to the student in college.
Specific and detailed information on FERPA
and student rights can be found at registrar.wlu.edu/policies/ferpa.htm .
I:\Legal
Issues-FERPA-Sevis\FERPA & Solomon\Education Rights and Privacy and
Grades.doc
June 29, 2005