Transcripts

Transcripts and first-class postage are provided free of charge as a service to students and alumni. Other methods of delivery (e.g. overnight delivery, etc.) are available on request and for a special charge. Apostille and other special certification may require different information and additional charges. Facsimile ("fax") transcripts will not be provided due to security, data transmission, and privacy considerations.

Grades are recorded on transcripts at the end of each academic term. Normally transcripts are mailed as soon as possible after a request is received though current students may request that transcript requests be held until grades for the current term are recorded. No transcript will be provided for students with overdue accounts or other holds at the University.

NB: Outside of our normal operating hours of 8:30 am to 4:30 pm, Eastern time US, the Office of the University Registrar is closed for at least one day around July 4; from 12 noon the day before Thanksgiving until 8:30 a.m. Monday following the holiday; for four days around Christmas; and for New Year's Day. Please allow for delivery delays during those times. During the posting of end-of-term grades, no official transcripts for current students will be created once the grading window has opened until all grades for all students have been submitted to avoid sending partial grade information.

Official copies of Washington and Lee University transcripts, bearing the University seal and the University Registrar's signature, are sent by first-class mail directly to individuals, schools or organizations upon the written (including facsimile) request of the student or alumnus/a. The transcript is a complete record of all academic work taken at Washington and Lee, regardless of whether the student was enrolled in law or undergraduate courses, as degree- or non- degree-seeking. Each transcript has the transcript key printed on the back. 

Written requests for a transcript should include information to identify the individual (e.g. birthdate, social security number), address where the transcript is to be mailed, telephone number and/or e-mail address, and the signature of the student whose record it is. The rank in class is not on the transcript but may be requested in writing. A transcript request form, which can be sent to the University Registrar via regular mail or facsimile, is available for student use.  At this time, legal requirements for signatures do not allow for electronic-mail requests. Only the name at entrance and the last name used while enrolled at W&L appear on the transcript. Subsequent name changes will not be reflected on the academic record but must be documented when the record is requested.

Student advising copies, without seal or signature, are for the personal or on-campus use of currently enrolled students. Copies may be provided to those school officials with a legitimate educational interest. They may also be placed in a university career services file prior to graduation, if so desired.